The Forms Settings can be accessed from your form's Build Page by either selecting your form's title, or clicking the Form Settings button at the bottom on your screen.
- Title and description
- Form availability
- Sharing a form as a template
- Location settings
You can change your form's Title or Description by clicking on the Title or by clicking the Form Settings button in the bottom bar on the Build page. This will bring the left-hand Form Settings panel back into view.
The Title is what the form will be called, and this will also appear at the top of the form.
Warning: Your form's title is used as part of the URL for your form's public web address. If you have already advertised your form's link and the change the title, you will need to make sure that your form's link is updated anywhere it is advertised. You can copy your form's new URL from your form's Publish settings.
The Description will appear at the top of your form underneath the Title, and gives people a brief description of what the form is about.
The "Limit Form Availability?" option allows you to define the certain times your form will display and accept submissions. Check this box to see the expanded options.
Use the calendar and clock icons to choose the time when your form will begin displaying and accepting entries. If someone visits your form before this time, they will not be able to see your form.
If you set only the "Availability Start" date and time, your form will be able to accept submissions indefinitely once the start time has passed.
Use the calendar and clock icons to choose the time when your form will stop displaying and accepting entries. If someone visits your form after this time, they will not be able to see your form.
If you set only the "Availability End" date and time, your form will be able to accept submissions as soon as you publish, but only until the end time has passed. Any time fields left blank will default to 12:00 AM.
Not available message
If someone visits your form when it is unavailable, they will only see the "Not Available Message". You can customize this message by changing the text in this field and saving your form.
All times are based on the time zone you set on your form through the form's location settings. So if you set your form in the Eastern time zone and set your form to close at 3 PM, someone in the Pacific time zone would not be able to see your form after 12 PM their time.
If Entry link sharing is enabled on your form, shared edit/view links will still work when the form is unavailable.
Sharing forms allows an organization to provide a copy of one or more forms to another organization or user without the need to grant that user access to that organization’s data. By providing another organization or user a link, that user may view all available shared forms with or without logging into Cognito Forms.
To share a form as a template:
- Select the form you want to share on the forms homepage to open up the builder.
- Click the form title to display the Form Settings pane on the left. Select Share As Template? in order to obtain the share link. Save your form.
- Copy the share link and send the link to another user (via e-mail, IM, etc.) in order to allow that user to make a copy of the form.
- When the invited user clicks on the link, they will see your shared forms with the specific form appearing in a preview window. At this point, the invited user may click Try It Now! in order to open a copy of the shared form in the builder, or Close to see other forms that have been shared by your organization.
By default, your form's location settings will be set to your Organization's location settings. To change these settings, please see Managing your country, language, time & currency settings.
To change the country, language, currency or time zone for a specific form, go to your form's Build tab and select your form's title or click the Form Settings button in the bottom bar. These settings will appear in the left-hand Form Settings panel.
As part of our location settings, you can use your form's Country setting to determine the format of dates and numbers. Setting your Country will also default your Currency and Language settings.
The Language setting will default to your country's native language. If your country's language is not one of our 20 supported languages, it will default to English. You can change this when setting up your form.
The Currency setting will default to your country's most commonly used currency. You can change this when setting up your form.
The Time Zone is determined by your organization's time zone and will be used to show correct times for your form entries. You can change this when setting up your form.
NOTE: Country, language, currency and time zone settings cannot be changed once an entry has been received.